How to Set up a cPanel Email Account with Outlook 2019? (Video)

Configuring a cPanel email account in Microsoft Outlook 2019 allows you to manage your email directly from your desktop. Here’s a step-by-step guide:

Step 1: Gather Email Settings

Before starting, ensure you have the following information, available in cPanel under Email Accounts > Connect Devices:

  1. Email Address: Your full email address (e.g., [email protected]).
  2. Password: The password for your email account.
  3. Incoming Mail Server:
    • IMAP (recommended for syncing across devices): mail.yourdomain.com.
    • POP3: mail.yourdomain.com.
  4. Outgoing Mail Server (SMTP): mail.yourdomain.com.
  5. Ports:
    • IMAP: Port 993 (SSL) or 143 (non-SSL).
    • POP3: Port 995 (SSL) or 110 (non-SSL).
    • SMTP: Port 465 (SSL) or 587 (STARTTLS).

Step 2: Open Outlook 2019

  1. Launch Microsoft Outlook 2019 on your computer.
  2. If this is your first time using Outlook, you’ll see the Account Setup Wizard. Otherwise:
    • Go to File > Add Account.

Step 3: Add Your Email Address

  1. In the Add Account window, enter your full email address (e.g., [email protected]).
  2. Click Advanced Options and check the box for Let me set up my account manually.
  3. Click Connect.

Step 4: Choose Account Type

  1. Select the account type:
    • Choose IMAP for syncing across devices.
    • Choose POP to download emails to your device (not recommended for multiple devices).

Step 5: Enter Server Settings

  1. Incoming Mail:
    • IMAP:
      • Server: mail.yourdomain.com
      • Port: 993 (SSL) or 143 (non-SSL)
      • Encryption Method: SSL/TLS or None
    • POP3:
      • Server: mail.yourdomain.com
      • Port: 995 (SSL) or 110 (non-SSL)
      • Encryption Method: SSL/TLS or None
  2. Outgoing Mail (SMTP):
    • Server: mail.yourdomain.com
    • Port: 465 (SSL) or 587 (STARTTLS)
    • Encryption Method: SSL/TLS or STARTTLS.

Step 6: Enter Account Credentials

  1. Enter your email address and password for both incoming and outgoing servers.
  2. Click Next to test the connection.

Step 7: Complete the Setup

  1. Once the connection test is successful, click Done.
  2. Outlook will finalize the setup and take you to the inbox.

Step 8: Test Your Email Account

  1. Send a test email to confirm that the outgoing SMTP server is working.
  2. Check the inbox to verify that incoming emails are being received.

Tips for a Smooth Setup

  • IMAP vs. POP3: IMAP is recommended as it syncs emails across devices, while POP3 downloads emails locally.
  • Enable SSL/TLS: Always use SSL/TLS for secure communication.
  • Verify DNS Settings: Ensure your domain's MX and DNS records are correctly configured in your cPanel.
  • Update Passwords: If you change your email password in cPanel, update it in Outlook.

By following these steps, you can successfully set up your cPanel email account in Outlook 2019, enabling seamless email communication.

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