Sending an email with Microsoft Outlook 2019 is simple once your account is set up.
Follow these steps to compose and send an email:
Step 1: Open Outlook 2019
- Launch Microsoft Outlook 2019 on your computer.
- Ensure your email account is set up and connected to the internet.
Step 2: Start a New Email
- In the Outlook toolbar, click on the New Email button.
- Alternatively, use the keyboard shortcut Ctrl + N (Windows) or Cmd + N (Mac).
Step 3: Enter Recipient Details
- To Field:
- Type the recipient’s email address in the To field.
- For multiple recipients, separate each email address with a semicolon (;).
- CC Field (Optional):
- Use the CC (carbon copy) field to send a copy of the email to other recipients.
- BCC Field (Optional):
- Use the BCC (blind carbon copy) field to send a copy without revealing the recipients to others.
Step 4: Add a Subject
- Enter a descriptive subject line in the Subject field.
Step 5: Compose the Email
- In the main body area, type your message.
- Use the formatting options (bold, italic, font size, etc.) in the toolbar to style your text if needed.
Step 6: Attach Files (Optional)
- Click the Attach File button in the toolbar (paperclip icon).
- Browse and select the file(s) you want to include in the email.
- Click Open to attach the file.
Step 7: Review the Email
- Double-check the recipient’s email address, subject, and content for accuracy.
- Confirm that any attachments are correctly added.
Step 8: Send the Email
- Click the Send button in the top-left corner of the email composition window.
- Outlook will attempt to send the email immediately if you’re connected to the internet.
Optional: Use the Outbox
- If you are offline, the email will be stored in the Outbox.
- Once your internet connection is restored, Outlook will automatically send the email.
Tips for Sending Emails in Outlook 2019
- Check Sent Folder: After sending, verify that the email appears in the Sent Items folder.
- Use a Signature: Set up a professional email signature under File > Options > Mail > Signatures for consistent branding.
- Undo Send (Optional): Configure a delay under File > Options > Mail > Send Messages > Delay Delivery if you want time to cancel an email after clicking send.
By following these steps, you can easily send emails using Microsoft Outlook 2019, ensuring effective communication with your contacts.
