Deleting email messages in Microsoft Outlook 2019 is a straightforward process that helps you keep your inbox organized.
Follow these steps to delete individual emails or multiple messages:
Step 1: Open Outlook 2019
- Launch Microsoft Outlook 2019 on your computer.
- Navigate to the folder containing the email(s) you want to delete (e.g., Inbox, Sent Items, or Junk Email).
Step 2: Select the Email(s) to Delete
- Single Email:
- Click on the email you want to delete to highlight it.
- Multiple Emails:
- Hold Ctrl (Windows) or Cmd (Mac) and click on each email to select multiple messages.
- Alternatively, to select a range of emails, click the first email, hold Shift, and click the last email in the range.
Step 3: Delete the Selected Email(s)
- Toolbar Button:
- Click the Delete button in the Outlook toolbar (trash can icon).
- Keyboard Shortcut:
- Press Delete on your keyboard.
- Right-Click Menu:
- Right-click on the selected email(s) and choose Delete from the context menu.
Step 4: Manage Deleted Emails
- Trash Folder:
- Deleted emails are moved to the Deleted Items folder by default.
- To permanently delete them, empty the Deleted Items folder by right-clicking on it and selecting Empty Folder.
- Permanently Delete:
- To bypass the Deleted Items folder, press Shift + Delete when deleting an email. This action permanently deletes the email immediately.
Step 5: Recover Deleted Emails (If Needed)
- If you accidentally delete an email, navigate to the Deleted Items folder.
- Right-click the email and select Move > Inbox or another folder to restore it.
Tips for Managing Deleted Emails in Outlook 2019
- Empty Trash Regularly: Periodically empty the Deleted Items folder to free up storage space.
- Be Careful with Shift + Delete: Use the permanent delete shortcut cautiously to avoid losing important emails.
- Archive Instead of Deleting: For emails you may need in the future, consider moving them to the Archive folder instead of deleting them.
By following these steps, you can effectively delete unwanted emails in Outlook 2019, keeping your mailbox clean and organized.
